ICALEO® | Oct. 14–18, 2018
Rosen Centre Hotel (Orlando, FL USA)

Presenter Resources

This list provides you with all the information you will need in developing your presentation for the conference. Please review these materials for presenter tips and more.

Audio/Visual Information

Presentation Equipment

LCD projectors will be available for speaker use in each meeting room. All sessions will have laptop computers hooked to the LCD projectors. Pre-load your presentation onto the laptop for your session on the morning of your presentation or during breaks - avoid connecting your laptop to the DLP projectors and save valuable presentation time! Leave your laptop computer at your office and travel light. Please review the following information for the benefit of all attendees.

The standard audio/visual package in all meeting rooms will consist of:

  • LCD projector
  • Laptop Computer (with Office Suite)
  • Lavaliere Microphone
  • Laser Pointer

Each computer:

  • will be designated to their own sessions
  • has desktop folders for the corresponding sessions
  • has a CD/DVD drive and USB ports for memory stick/flash memory users

PC Laptop computers will have the Office Suite (includes Power Point, Word, and Excel). Macintosh presentations should be compatible. More information will follow - please contact the conference department with specific questions. Thank you in advance!
*Laser Institute of America and the Rosen Centre Hotel are not responsible for the security of any personal equipment.

ICALEO Presentation Tips

Using PowerPoint slides can be a powerful presentation aid, but poorly done slides can distract audience members from your presentation rather than emphasize it. Download our template and follow these tips to create the perfect visual aid.

  • Use color. Color coding a bar chart or line graph helps the viewer understand the numbers. Bright color adds dramatic effect and creates associations in the minds of the audience.
  • Use bullet points or key word rather than complete sentences. The audience will be distracted if they are trying to read complete sentences and listen to you at the same time. Try eliminating articles such as “the”, “and” and “a”. Focus on the concept, not the words!
  • Keep it simple. Busy frames and slide transitions will distract your audience. Limit yourself to one or two simple fonts (Times New Roman, Arial). Use white space and follow the 6x6 rule: no more than six words to a line, and no more than six lines on a frame.
  • Timing. Your frames are only an aid to support your message. Spend one minute per slide. For a 20 minute presentation, use 15 minutes for presenting and 5 minutes for questions.
  • Use pictures, charts, graphs, etc. A picture is worth a thousand words.
  • Use a large font. The audience should not have to squint to read the frame. Try using a minimum of 36 point font for titles and 34 point font for the bullets.
  • Proofread your slides. Double check for spelling, typos and grammatical errors, and have someone else check as well.
  • Make eye contact. Talk to your audience, not to the screen. You may reference the screen, but remember to turn back to the audience to explain the point. This also ensures that you will be talking into your microphone the whole time.
  • Use the slides as guides. Avoid reading directly from your slides. They are there to serve only as guidelines for your spoken presentation.
  • Practice beforehand. Be comfortable with your presentation. Practice a few times so that you are familiar with the material and the timeframe. Momentary silence while switching slides is fine, but be ready with your next point by the next slide.
  • Be yourself.
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