Events Policy

The purchase of registration for and entry to an Event organized by or on behalf of the Laser Institute of America (the “Event”) is subject to the following terms and conditions (the “Agreement”).  By registering and/or attending the Event, you or the person who attends the Event (the “Attendee”), agrees to the following:

REGISTRATION FEES.  LIA reserves the right to modify pricing for Event registration at any time without notice.  The registration price for the Event does not include anything, including, without limitation, accommodation, refreshments, extra activities, other than entry to the Event, unless otherwise stated. Please confirm directly with the venue to determine whether personal food and drink items are allowed at the Event.

DISCOUNTS.  Promoted discounts will apply only to full price tickets, and cannot be used in conjunction with another offer, unless expressly authorized by LIA and/or its agents.

CANCELLATION POLICY: Once purchased, registration cannot be refunded within thirty (30) days of the first date of the Event unless the Event is cancelled, moved to another date, or if details of the Event are significantly changed after an order is placed (significant changes being a change of venue or date).

In the event of a natural disaster, acts of God or terrorism, which result in the cancellation of this event, LIA shall not be liable for any losses Attendee suffers as a result of the cancellation or rescheduling, including but not limited to, ticket price, accommodation costs or travel expenses. 

REFUND POLICY: No refunds will be made on cancellations received within thirty (30) days of the first date of the event. All requests for refunds must be made in writing to conferences@lia.org  and will not be processed until after the conclusion of the Event. A processing fee of One Hundred Twenty Five and 00/100 ($125.00) USD will be applied to all refunds.

USE OF REGISTRATION.  The registration remains the property of LIA. The use of the registration represents and warrants that the registration is purchased for its purposes only, and that it is not purchased as part of any form of business or commercial activity, unless expressly authorized by LIA and its agents, and, in particular, the Ticket may not be resold or offered for resale by anyone, whether at a premium or otherwise, and may not be used for advertising, promotion (including contests and sweepstakes) or for any other trade purposes. Resale or attempted resale of a registration will render the registration void and the holder of any resold or transferred registration may be ejected from or refused entry to the Event. 

The venue reserves the right to refuse an individual entry to the Event without evidence of registration such as a badge, lanyard or other evidence of registration provided by the Event check-in desk. Such evidence of registration must be displayed at all times during the Event to access gain access to Event activities. 

CONSENT TO ELECTRONIC COMMUNICATION.  Attendee provides consent to receive electronic communications from LIA regarding the transaction related to registration for this event and any updates related to such transaction and associated event.

RIGHT OF REFUSAL.  LIA reserves the rights to reject, eject or prohibit any Attendee from accessing the Event, with or without giving cause. If Attendee is found to be behaving in a manner deemed unsociable or potentially dangerous, in breach of these terms and conditions, the rules and regulations of the venue or any instructions or directions given to Attendee by any official at the Event, Attendee will be ejected from the Event without refund and, if appropriate, may be reported to law enforcement.

Any shown liability for rejection without giving cause shall be limited to a refund to Attendee in the amount of fees unearned at the time of such refusal.  However, if Attendee is rejected, ejected or prohibited for violation of provisions herein or for any other stated reason for cause, no fees will be returned.

RIGHT TO CONDUCT SECURITY SEARCH.  LIA and/or the venue has the right to search all persons and personal property and refuse admission to, or eject from, the site any person who refuses to be searched by a security official.

VISUAL & AUDIO RECORDING RIGHTS.  While attending the Event, Attendee and/or Attendee’s organization may be photographed, audiotaped, and/or videotaped during the course of the Event. Attendees give their express consent by attending the Event for the use of their actual or simulated likeness and the content of their comments in connection with the production, exhibition, advertising or exploitation of any photograph, film, video and/or audio recording of the Event and/or any element thereof, in any/all media throughout the world, to be broadcast, webcast, published, or otherwise reported or recorded.

ATTTENDEE PHOTOGRAPHY & VIDEO POLICY.  Absolutely no photographs, video or audio may be taken during presentations or speaking sessions without the presenter’s and LIA’s prior written consent.

MODIFICATION OF EVENT PROGRAM.  LIA reserves the right to modify the Event program (e.g. speaking sessions, presentations, discussion panels, receptions, etc.) at any time.

FIRE & SAFETY LAWS & RELATED SITE REQUIREMENTS.  Federal, state and municipal laws and regulations must be strictly observed.  Attendee must also comply with fire department and venue requirements.  Smoking indoors or other restricted areas at the venue is strictly prohibited.  Crowding will be restricted by regulation.  A full listing of fire and safety regulations can be requested from the venue by the Attendee.

COMPLIANCE WITH OTHER EVENT OR VENUE RULES.  Attendee will abide by the rules herein, those listed or displayed at the Event, and those of the venue, which are available at the venue and may be changed at the venue’s discretion.

TRADE OR SOLICITATION.  With the exception of vendor exhibitions and related events, Attendee will not trade or solicit trade at the Event without the prior written consent of LIA

PETS.  With the exception of service animals, as defined by the Americans With Disabilities Act of 1990 (Public Law 101-336, 108th Congress, 2nd session, July 26, 1990), Attendee is not permitted to bring any animals to the Event.

REGISTRATION & ATTENDANCE BY MINOR.  Attendee must be at least Eighteen (18) years old to register for and attend such Event unaccompanied.  If Attendee is under 18 years old, Attendee must be accompanied by a parent or guardian who is over 18 and have notified LIA staff in writing at conferences@lia.org  prior to the Event. Both minor Attendee and guardian must pay required registration price unless otherwise provided by LIA in writing.  Proof of age may be requested upon entry.

ASSUMPTION OF RISKS & RELEASE.  Sponsor/Exhibitor expressly assumes all risks associated with, resulting from or arising in connection with its participation at ILSC including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of exhibitor, whether caused by negligence, intentional act, accident, act of God or otherwise. Sponsor/Exhibitor maintains sole responsibility for its property or any theft, damage or other loss to such property (whether or not stored in any courtesy storage area), and waives any subrogation claims that Sponsor/Exhibitor’s insurer may have. LIA accepts no responsibility, nor is a bailment created for property delivered by or to Sponsor/Exhibitor. LIA shall not be liable and Sponsor/Exhibitor hereby releases LIA with respect to any and all risks, losses, damages and liabilities described in this paragraph.

LIABILITY & INDEMNIFICATION.  Attendee shall indemnify, defend (with legal counsel satisfactory to LIA), and hold LIA, its related companies, staff, employees, officials, representatives, agents, agent’s contractors, contractors, sub-contractors and members, and any other of its affiliates harmless from any claims, demands, suits, liabilities, damages, losses, costs, reasonable attorneys’ fees and expenses which result from, or arise out of or in connection with: (a) Attendee’s participation or presence at Event; (b) any breach by Attendee of any provisions, covenants, promises or other obligations under this Agreement; (c) any matter for which Attendee is otherwise responsible under the terms of this Agreement; (d) any violation or infringement (or claim of violation or infringement) by Attendee of any law or ordinance or the rights of any party under any patent, copyright, trademark, trade secret, or other proprietary right; (e) any libel, slander, defamation or similar claims resulting from Attendee’s actions; (f) harm or injury (including death) caused by Attendee; and (g) loss of or damage to property caused by Attendee; and (h) loss of or damage caused by Attendee to Attendee’s or other Event participant’s business, business activities or profits, whether caused by negligence, intentional act, accident, act of God, theft, mysterious disappearance or otherwise.

Neither the venue nor LIA will be held liable for any loss, cost, expense, injury or damage sustained at the venue and/or the Event except in respect of death or personal injury caused as a result of negligence by the venue or LIA, as applicable.

SEVERABILITY.  In the event that any of the provisions of this Agreement shall be held to be illegal, invalid or unenforceable, such provisions shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect.  Any failure to enforce any provision of this Agreement shall not constitute a waiver thereof or of any other provision. 

MODIFICATION.  This Agreement may only be amended or modified by a written instrument duly executed by both parties.

ENTIRE AGREEMENT.  This Agreement constitutes the final and entire agreement between the First Party and the Second Party with respect to the subject matter hereof, and supersedes any prior communication (whether written, verbal or electronic) or agreement between the parties regarding the subject matter herein.

EXECUTION & TRANSMISSION OF AGREEMENT.  This Agreement may be executed electronically during registration through the Event website or electronically in counterparts. Any accurately executed version of this Agreement transmitted by registration, telefax or e-mail by either party shall be deemed an equivalent, original, legal and binding version of this Agreement.

ASSIGNABILITY & BINDING EFFECT.  This Agreement shall bind and inure to the benefit of the parties hereto and their successors and assigns. This Agreement and each party’s rights and obligations hereunder shall not be assignable by party without the express written consent of the other party, and any purported assignment not permitted hereunder shall be void.

REMEDIES; CHOICE OF LAW; VENUE. The parties hereto acknowledge that money damages are an inadequate remedy for breach of this Agreement because of the difficulty of ascertaining the amount of damage that will be suffered by the in the event that this Agreement is breached. Accordingly, the parties agree that in addition to any other available remedy, each party shall have the right obtain specific performance of this Agreement and injunctive relief against any breach hereof. The prevailing party in any litigation between the parties shall be entitled to the recovery of reasonable attorneys’ fees from the other party. This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida and the parties hereto consent to the exclusive jurisdiction of the district courts of Orange County, Florida for any suits, actions or proceedings arising out of or related to this Agreement and waive all objections to such jurisdiction.

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